JOB DESCRIPTION

Events Coordinator

INTRODUCTION

The Events Coordinator position is essential in the delivery of services by THE REFUGE to homeless and street youth in the Regional Municipality of Durham. This position is responsible for planning and organizing two special fundraising events for THE REFUGE. These events are critical to the funding requirements of THE REFUGE as the charity is completely funded through the private sector for operational funding.

In addition to planning the summer special events of THE REFUGE, the events coordinator will also be interacting directly with the street and homeless youth that call THE REFUGE their home. In so doing, the events coordinator will be in a position to encourage positive life changes, support, referrals, encouragement and compassion to these youth.

Thus, the events coordinator position is important in assisting homeless and street youth make positive and lasting life changes.

AUTHORITY/RESPONSIBILITY:

The Events Coordinator reports to the Executive Director of THE REFUGE. The Events Coordinator is responsible to assist with the operations, planning and implementation of the special events of THE REFUGE. Additionally, the Events Coordinator is to assist with the carrying out of ministry operatives as defined by the Board of Governance.

QUALIFICATIONS/SKILLS:

The Events Coordinator position requires strong leadership qualities, a high degree of self-initiative, willingness to accept accountability, to work with minimal guidance, to project an image of professionalism, to be a positive example to others and to be supportive of the whole THE REFUGE team.

• Accepts the Mission, Vision and Values statements of THE REFUGE.
• Provide a police background check.
• Should have appropriate educational experience either by formal training or by informal life experiences or enrolled in a relevant college/university program.
• Should be open to constructive criticism and be able to provide professional feedback and evaluations in areas of responsibility.
• Has good energy and is a self-starter, full of creativity.
• Must have strong interpersonal skills
• Must be able to work well under minimal supervision, setting goals and targets and
• Must demonstrate a mature level of professionalism in all areas of their work environment.
• A level of creativity is required to generate new ideas, proposals and procedures.
• Possess good problem-solving skills and an ability to think quickly on his/her feet.
• Show a level of concern and compassion for others.

TERM:

The Special Events Coordinator position is a full-time position and may be staffed as a full-time employee, on a contract basis, as a volunteer, or by a university or college placement student as required by the Executive Director.

DUTIES:

Event Coordination

• Work with a team of volunteers to plan and implement the Ride for the Refuge and the Durham ¼ Marathon.
• Communicate with local media to encourage their involvement in the events
• Secure prizes and participants for the events through a variety of marketing strategies.
• Work with the Executive Director and committee members to seek corporate and business sponsors for the event.
• Work with the organizing committee to ensure that all logistical needs of the various events are in place
• To manage a database of participants and volunteers as well as regular communications with these groups of individuals
• To work with the committee to appropriately market the events

Communications

• Assist with the production of posters, info cards, banners, letters and other communication items as required for the special events.
• Provide reports as required to meet organizational goals and objectives.
• Provide timely feedback to staff and volunteers regarding programs, objectives and youth.
• Participate in all staff and planning meetings

Financial

• Submit expenses, invoices and/or time sheets in a timely manner and properly completed.

Back Up

• Provide back up to other staff and volunteers as required

Perform other duties as may be assigned

EVALUATION:

The Events Coordinator’s performance is evaluated annually or upon the completion of a placement, upon the detailed job plan and description as established by the Executive Director.

RENEWAL DATE AND APPROVAL DATE

The Executive Director annually reviews the Event’s Coordinator’s Job Description. Recommended changes are presented.

HEALTH AND SAFETY

The Events Coordinator position is required to adhere to the Health and Safety policies as outlined in THE REFUGE Human Resource Policy Handbook. For more information on the Health & Safety Committee or Policy, please contact the Executive Director.

Approval Date:___________________ Review Date:_________________________